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Digital Court Reporter
Date: May 14, 2019  Closing Date: May 30, 2019
Position Title: Digital Court Reporter Funding Source: State of Florida
Position Number: # 11357 Office Location: Sanford, Florida
Starting Salary: $2,638.72 monthly F.T.E. Status: 1.00 (Full-Time)

Summary of Position Responsibilities


The position of Digital Court Reporter performs work for the Eighteenth Judicial Circuit, related to capturing and maintaining a verbatim record of court proceedings.  This position is responsible for recording and transcribing court proceedings in a centralized environment using digital audio/video recording systems.  The digital court reporter must ensure the equipment is functioning properly and provide operational support for equipment in a timely manner.  The digital court reporter monitors proceedings in multiple courtrooms, and makes annotations for future aid in searching the record, preparing transcription, and duplicating audio. Duties also include responding to requests for digitally recorded court proceedings by researching the servers’ hard drives, and downloading audio/video files onto a compact disk, and/or producing and proofing typed transcripts.  Other general office duties are required.  This position requires the ability to sit and review a computer monitor for extended periods of time for video aspects, and the ability to wear headphones for extended periods of time in order to hear and understand multiple voice dialogues for audio aspects.  This position also requires a flexible schedule to accommodate the Court schedules.  Occasional evening hours, weekend or holidays may be required. 

Education and Experience/Training Guidelines


Graduation from a standard high school or equivalent and two years of relevant experience in the court system, legal field, or criminal justice environment.  Working knowledge of courtroom procedures, legal documents, and legal terminology is highly desirable. 



Strong knowledge and experience operating a personal computer in a Windows environment.  Ability to use WordPerfect and Microsoft Office programs such as Outlook, Word, and Excel. Ability to use and understand the applicable digital audio court recording system for recording and transcribing proceedings. Knowledge of the various hearings and stages in civil, criminal, family, and juvenile cases. Knowledge of English grammar, punctuation, and spelling.  Ability to type 55 correct words per minute.  Ability to efficiently organize and prioritize work, and meet deadlines. Ability to exercise discretion and confidentiality.  Ability to work independently and multitask.

Desirable Qualifications


Knowledge of the trial court system and court proceedings.   Preference will be given to applicants who have experience in court reporting or transcription.

Application Instructions and Closing Date


In order to be considered, a current and complete State of Florida application is required for consideration and must be received by Court Administration no later than 5:00 p.m. on Thursday, May 30, 2019Please submit application and packet via emailClick Here to Apply


 Criminal Justice Center – Seminole County

 Court Administration – Eighteenth Judicial Circuit

Attention: Human Resources, Kelly Bierfreund

101 Eslinger Way

Sanford, Florida  32773

(407) 665-4930

Only complete and current State of Florida applications with any and all required supporting documentation will be considered.  Resumes may be attached as supplemental documentation only and will not be accepted as stand-alone documents.  Any submission for the above position that does not meet the listed requirements will be deemed incomplete and not eligible for further consideration, and as such will be returned to sender.  In addition, applications received in Court Administration office after 5:00 p.m. on the stated deadline will not be eligible for further consideration, and as such, will be returned to sender.

If you are selected to be interviewed, you will be contacted by this office, no later than June 7, 2019.  If you have not been contacted by this date, you were not chosen to be interviewed and therefore, will receive no further communication from this office.  Please be assured that your application received our full attention.

All information provided will be a public record and will be released upon request, unless exempt or confidential per Florida Statutes or Public Records Exemption rules.

Court Website



The Eighteenth Judicial Circuit is an equal opportunity employer that actively pursues and hires a diverse workforce. We do not discriminate on the basis of nor manifest by words or conduct, bias or prejudice based on race, color, religion, age (40 or older), sex (including gender identity, sexual orientation and pregnancy), national origin, language, marital status, socioeconomic status, or disability or genetic information, which does not preclude performance of essential job functions, and reasonable accommodation(s) is provided, as necessary and judicious.  If you are a person with a disability who needs an accommodation in order to participate in the application/selection process, you are entitled, at no cost to you, the provision of certain assistance.  Please notify Court Administration at 407-665-4227, prior to the application deadline.  If you are hearing or voice impaired, please call through the Florida Relay Service (TDD) 1-800-955-8771.

Background Check


Employment is provisional pending the results of a successful background investigation and fingerprinting.



Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.  The Eighteenth Judicial Circuit participates in the U.S. Government’s Electronic Employment Verification Program (E-Verify) to assist in this required verification process for all state-funded positions.  E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the Employment Eligibility Verification Form (I-9) upon hire within the first 3 days of employment.



It is an objective of the Eighteenth Judicial Circuit to achieve a drug-free work place.  Any applicant for employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing court service for the Eighteenth Judicial Circuit, and the trust placed in our organization by the public.

At-Will Employment


Pursuant to 110.205(2)(c) of the Florida Statutes, employment with the State Courts System is not covered under the Career Service System and all employees of the State Systems serve at the pleasure of the appointing authority and do not attain tenure rights, i.e., employees can be terminated with or without cause by the Court.




Digital Court Reporter

Florida State Courts System
Class Specification
Class Title: Digital Court Reporter
Class Code: 7725
Pay Grade 17

General Description

The essential function of the position within the organization is to digitally record and transcribe court proceedings and hearings. The position is responsible for digitally recording and annotating court proceedings and hearings; transcribing recordings; and performing research. The position works under direct supervision according to set procedures.

Examples of Work Performed

(Note: The examples of work as listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

Monitors and annotates digitally recorded court proceedings while proceedings occur; annotates previously recorded, non-annotated court proceedings as required.

Transcribes digitally recorded court proceedings and hearings; proofreads, edits and prepares final copy of transcripts in compliance with applicable standards, regulations and statutes.

Processes approved transcript/CD/DVD orders; produces copies of court proceedings, depositions and hearings for attorneys, governmental personnel/agencies and the public.

Monitors audio quality; generates duplicate audio recordings of trials and court hearings, including notes to facilitate transcription.

Performs tests of digital court recording equipment located within courtrooms to ensure systems work properly prior to start of court proceedings; advises supervisor of improperly functioning equipment; changes out CD’s/DVD’s containing a daily record of courtroom proceedings, securing recordings in designated area.

Enters and processes court orders/requests into the Transcript Tracking System for easy retrieval/reference; verifies court order information by conducting research, and makes necessary corrections.

Provides services involving digital court recording equipment, such as the playback of recordings in open courtroom upon a judge’s request or making a recording of a particular case available for listening by court personnel.

Performs clerical tasks, such as maintaining log books for activities of responsibility, keeping accurate records of requests/orders received and completed; performing research of files for case law entered into evidence and correct spelling of names and places; or preparing correspondence to attorneys.


Data Responsibility:

  • Refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.
  • Compiles, transcribes, labels, stores, examines, or evaluates data or information and possibly recommends action based on results.

People Responsibility:

  • Refers to individuals who have contact with or are influenced by the position.
  • Provides assistance to people to achieve task completion.

Assets Responsibility:

  • Refers to the responsibility for achieving economies or preventing loss within the organization.
  • Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.

Mathematical Requirements:

  • Deals with quantities, magnitudes, and forms and their relationships and attributes by the use of numbers and symbols. Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

Communications Requirements:

  • Involves the ability to read, write, and speak. Reads scientific and technical journals, abstracts, financial reports, and legal documents; writes complex transcripts; prepares reports.
  • Requires the accurate use of the English language, grammar, punctuation and spelling.

Complexity of Work:

  • Addresses the analysis, initiative, ingenuity, creativity, and concentration required by the position and the presence of any unusual pressures.
  • Performs coordinating work involving guidelines and rules with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressure.

Impact of Decisions:

  • Refers to consequences such as damage to property, loss of data or property, exposure of the organization to legal liability, or injury or death to individuals. Makes decisions with moderate impact – affects those in work unit.

Equipment Usage:

  • Refers to inanimate objects such as substances, materials, machines, tools, equipment, work aids, or products. A thing is tangible and has shape, form, and other physical characteristics.
  • Leads or handles machines, tools, equipment or work aids involving moderate latitude for judgment regarding attainment of a standard or in selecting appropriate items, such as digital recording equipment, computers, peripherals, or software programs such as word processing or custom applications.
  • Ability to type 55 words per minute.

Safety of Others:

  • Refers to the responsibility for other people’s safety, either inherent in the job or to assure the safety of the general public.
  • Requires some responsibility for safety of others and/or for occasional enforcement of the standards of public safety.

Education and Experience Guidelines


  • Refers to job specific training and education that is recommended for entry into the position.
  • Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. High School diploma or GED and one year of college or vocational school education in office skills, computer operation or a closely related field.


  • Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks.
  • Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.
  • Two years of related experience.

Licenses, Certifications, and Registrations Required:

  • Refers to professional, state, or federal licenses, certifications, or registrations required to enter the position.
  • Requires appropriate Digital Court Reporter certification as determined by State Courts System.