Brevard Court Program Specialist II

EIGHTEENTH JUDICIAL CIRCUIT

EXTERNAL RECRUITMENT

JOB OPPORTUNITY

Court Program Specialist II

Brevard Courts

JOB BULLETIN

Date: April 16, 2020 Closing Date: May 1, 2020
Position Title: Court Program Specialist II Working Title: Case Mgmt Specialist
Location: Viera, Florida Position Number: 6692
Funding Source:
 Brevard County (County-Funded) Starting salary: $1,488.42/bi-weekly

Summary of Position

Responsibilities:

 Responsible for the case management of circuit civil trial dockets.  Provides administrative support for the Circuit Civil Judges.  Illustrative responsibilities include but are not limited to:  receives and researches notices of trial; mails and receives scheduling documents from parties in civil cases; prepares, tracks and manages orders required for pre-trial, scheduling conferences, and trials; schedules and attends case management conferences; manages judges’ calendars with regard to civil matters, such as case management conferences and trial dockets; conducts pending foreclosure case file review; identifies deficiencies in pending cases (reviews all written motions and correspondence to determine completeness and accuracy, notices assigned Judge(s) of noncompliance and conducts file reviews); compiles, tracks, and analyzes foreclosure case data and develops and maintains on-going case management and records management systems in order to produce tracking reports, and associated case management actions.  Duties performed require considerable judgment, analysis, maturity and initiative to make decisions, obtain information and resolve issues.  Acts as a liaison for Circuit Civil Judges, staff and attorneys.  Effective professional working relationships are established with the judiciary, court personnel, Clerk of Court staff, legal community and general public.  Work is performed under the general supervision of the Trial Court Administrator and is reviewed through reports, conferences and results achieved.

Education and Experience/Training Guidelines:

 Bachelor’s degree in public or business administration, criminal justice, psychology, sociology, or a closely social science related field.  Three (3) years of related experience.  Additional relevant education may substitute for the recommended experience on a year-for-year basis, such as a juris doctorate degree may substitute for required experience.

Competencies:
  • Knowledge of the Florida State Courts System, court rules/procedures and legal terminology.
  • Direct working knowledge and experience of the civil trial process and typical filings applicable to civil proceedings.
  • Demonstrated proficiency utilizing Microsoft Windows and Office products, specifically Outlook, Word, and Excel. Strong knowledge and significant experience working in Excel creating and maintaining spreadsheets with formulas.  
  • Experience in the interpretation and application of Florida Statutes, court rules and policies and procedures related to the jurisdiction of the Trial Courts.
  • Ability to efficiently organize, multi-task and prioritize work, and meet deadlines, and an excellent attention to detail.
  • Ability to communicate ideas clearly, concisely and logically, both orally and in writing with a diverse group of people.
  • Ability to exercise high degree of judgment, analysis, initiative, discretion and diplomacy as well as maintain confidentiality.
  • Direct working knowledge of the Clerk’s Public Records System and must be proficient with E-Filing.

Desirable Qualifications:

 Preference will be given to applicants who have previous knowledge and experience with case management, specifically with the civil trial process, as well as a familiarity with standard concepts, practices, and procedures within the civil courts.  Proficient working knowledge of ICMS and BECA.

Physical Demands:

 Work involves a significant amount of standing, walking, sitting, talking, listening, and reaching with hands and arms; must be able to transfer up to 10 pounds.

Working Conditions:

 Work to be conducted in a structured court environment with repetitive tasks that require high degree of accuracy.  The employee is continuously required to engage in face-to-face contact with others in a courthouse setting.  Position requires selected individual to be dependable, punctual and exercise professional discretion.

Funding Source and Benefit Information:

 This position is funded thru Brevard County.  Pay and benefits will be provided thru the County, however, this position will follow State of Florida State Courts System Rules and Regulations, including but not limited to holidays and leave accruals.  Retirement benefits provided thru the State of Florida Division of Retirement. 

Application Procedures and Closing Date:

In order to be considered for this position, a current and completed State of Florida Applicationopens PDF file and proof of education (if applicable) is required for consideration and must be physically received in this office no later than 5:00 p.m. on Friday, May 1, 2020.  Please submit application to: 

Eighteenth Judicial Circuit
Court Administration
Attention: Human Resources – Employment
2825 Judge Fran Jamieson Way
Viera, Florida 32940
(321) 633-2171, ext. 3

Only complete, original, signed and dated applications with any and all required supporting documentation will be considered.  Resumes may be attached as supplemental documentation only and will not be accepted as stand-alone documents.  Any submission for the above position that does not meet the listed requirements will be deemed incomplete and not eligible for further consideration, and as such will be returned to sender.

Applications received after 5:00 p.m. on the stated deadline will not be eligible for further consideration, and as such, will be returned to sender.

All information provided will be a public record and will be released upon request, unless exempt or confidential per Florida Statutes or Public Records Exemption rules.

Court Website:

 Employment Opportunities – https://flcourts18.org/employment-opportunities/

Background Check:

 Employment is provisional pending the results of a successful background investigation and fingerprinting.

E-Verify:

 Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.  The Eighteenth Judicial Circuit participates in the U.S. Government’s Electronic Employment Verification Program (E-Verify) to assist in this required verification process for all state-funded positions.  E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the Employment Eligibility Verification Form (I-9) upon hire within the first 3 days of employment.

At-Will Employment:

 Pursuant to 110.205(2)(c) of the Florida Statutes, employment with the State Courts System is not covered under the Career Service System and all employees of the State Systems serve at the pleasure of the appointing authority and do not attain tenure rights, i.e., employees can be terminated with or without cause by the Court.

EEO:

 The Eighteenth Judicial Circuit is an equal opportunity employer that actively pursues and hires a diverse workforce. We do not discriminate on the basis of nor manifest by words or conduct, bias or prejudice based on race, color, religion, age (40 or older), sex (including gender identity, sexual orientation and pregnancy), national origin, language, marital status, socioeconomic status, or disability or genetic information, which does not preclude performance of essential job functions, and reasonable accommodation(s) is provided, as necessary and judicious. If you are a person with a disability who needs an accommodation in order to participate in the application/selection process, you are entitled, at no cost to you, the provision of certain assistance. Please notify Court Administration at 407-665-4227, prior to the application deadline. If you are hearing or voice impaired, please call through the Florida Relay Service (TDD) 1-800-955-8771.

JOB DESCRIPTION

Florida State Courts System
Class Specification

Class Title:

Court Program Specialist II

Class Code: 6692

Pay Grade 20

General Description

The essential function of the position within the organization is to assist Family Court judges with the timely disposition of family law cases through case management, case monitoring and program implementation. The position is responsible for providing information to pro se litigants and system staff, reviewing filings of pro se litigants and making referrals to community-based services, managing and preparing cases for court hearings and briefing judges, attending hearings, maintaining record/filing system, training and assisting new departmental personnel, scheduling hearings, and performing related clerical functions. The position is responsible for collecting and reporting on

case/program data, maintaining databases as needed. The position works under general supervision of Family Court Manager developing work methods and sequences.

Examples of Work Performed

(Note: The examples of work as listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

Assists pro se litigants in person, by telephone and via correspondence, providing case status information, rules of civil procedures and statutes, and referrals to appropriate community agencies; reviews pro se filings for judges.

Organizes and maintains filing systems for the area of responsibility; updates library of brochures and pamphlets/information for pro se litigants.

Schedules hearings by determining case status; determines whether to set a case management conference or appropriate hearing, or proceed without a hearing and prepare appropriate court order or correspondence.

Manages and prepares cases for court hearings by tabbing and naming pleadings, composing and preparing historical summations, calculating child support guidelines, and researching and providing corresponding cases and other documentation pertinent to the case and/or litigants.

Assists with domestic violence cases as needed; assists in maintenance and evaluation of self-help program.

Competencies

Data Responsibility:

Refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Coordinates or determines time, place, or sequence of operations or activities based on analysis of data and possibly executes determinations or reports on events.

People Responsibility:

Refers to individuals who have contact with or are influenced by the position.

Persuades or influences others in favor of a service, course of action, or point of view.

Assets Responsibility:

Refers to the responsibility for achieving economies or preventing loss within the organization.

Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.

Mathematical Requirements:

Deals with quantities, magnitudes, and forms and their relationships and attributes by the use of numbers and symbols.

Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

Communications Requirements:

Involves the ability to read, write, and speak.

Reads professional publications; composes complex reports and manuals; speaks formally to groups outside the organization.

Complexity of Work:

Addresses the analysis, initiative, ingenuity, creativity, and concentration required by the position and the presence of any unusual pressures.

Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous close attention for accurate results or frequent exposure to unusual pressures.

Impact of Decisions:

Refers to consequences such as damage to property, loss of data or property, exposure of the organization to legal liability, or injury or death to individuals.

The impact of errors is moderately serious – affects work unit and affects other units or citizens.

Equipment Usage:

Refers to inanimate objects such as substances, materials, machines, tools, equipment, work aids, or products. A thing is tangible and has shape, form, and other physical characteristics.

Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs, such as word processing or spreadsheets.

Safety of Others:

Refers to the responsibility for other people’s safety, either inherent in the job or to assure the safety of the general public.

Requires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.

Education and Experience Guidelines

Education:

Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Bachelor’s degree in public or business administration, criminal justice, psychology, sociology or a closely social science related field.

Experience:

Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks.

Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Three years of related experience. Juris doctorate degree may substitute for required experience.

Licenses, Certifications, and Registrations Required:

Refers to professional, state, or federal licenses, certifications, or registrations required to enter the position.

None